Bidding support

Bringing scientific conferences to your city not only enhances your institution's reputation but also fosters collaboration and innovation. Hosting a conference attracts global experts to your doorstep, creating opportunities for networking, research partnerships, and knowledge exchange. Plus, it benefits the local community by boosting the economy and showcasing your city as a hub of scientific excellence. 

And remember, our help is always free and without commission.

Lead the way - bring the world to your university by bidding on conferences. 

When it comes to making a successful bid, we're here to support you every step of the way. Our experienced team will help you craft a compelling proposal that highlights Aarhus as the perfect destination for your conference. From gathering local endorsements to tailoring your bid materials, we ensure your submission stands out and meets all the necessary requirements.

Here's how we can assist you in making a winning bid:

• Tailor the bid to showcase Aarhus’s strengths 
• Coordinate with local stakeholders for endorsements 
• Provide detailed venue and accommodation options 
• Offer project management and deadline tracking throughout the process

See example of a bid made by us here.

A site visit is a crucial step in securing your conference, allowing decision-makers to experience firsthand what Aarhus has to offer. By letting us facilitate your site visit, you ensure that your key stakeholders get a comprehensive and well-organized view of the chosen venues, accommodations, and local attractions. Whether in person or virtually, we provide a tailored experience, making it easier for you to win your bid. 

Here’s how we conduct site visits: 

• Physical site visits: Experience Aarhus in person with guided tours of top venues and local highlights. 
• Virtual site visits: Explore Aarhus from anywhere with interactive virtual tours and detailed presentations.

Our tailored workshops are designed to equip you with the tools and strategies needed to create a successful and impactful conference. By participating in our workshops, you can enhance your event planning and execution, ensuring that your conference in Aarhus stands out and delivers lasting value. 

Here’s a selection of the workshops we offer: 

• Communication: Be aware of effective communication strategies and use it in your conference to engage and inform your audience.
• Sustainability: Learn how to implement sustainable practices and make your conference work towards a more sustainable future. 
• Legacy: Discover how to create a lasting impact and meaningful legacy for your event. 
• Delegate Boosting: Explore strategies to attract more delegates and maximize conference attendance.

Contact us for more information on which workshop would elevate your conference.

Think of us as your local switchboard, connecting you with the right people and resources to make your conference in Aarhus a success. With our extensive network, we can open doors to key contacts across the city, ensuring you have access to the best venues, services, and support. At your event, we can provide tourist information through our information bikes offering attendees insights into the best that Aarhus has to offer. Plus, with over 2,000 enthusiastic volunteers, we’re ready to ensure that every guest feels warmly welcomed and supported throughout their stay.

There is also help available for the execution of your conference. If you are employeed at Aarhus University, AU Event & Communication can help you, and if not, KongresKompagniet is ready with professional expert help. With a PCO, you gain access to their specialized knowledge, ensuring your conference runs smoothly, while allowing your team to focus on strategic goals. From logistics to coordination, a PCO ensures every detail is handled professionally, enhancing the overall experience for both organizers and attendees.